Many organizations have discovered that using a portal for boards with built-in remote voting capability can increase participation of members who aren’t able to travel to the meetings in person. It is easier to organize and more reliable, and offers a simple way for members to vote from anywhere. There are a few essential things to consider when you are casting votes remotely.

It is important to keep in mind that email is not a suitable medium for a private vote. Email accounts for business and personal use are ripe for cybercriminals to hack and alter the outcome of the vote. This could lead to a null vote. This kind of manipulation can be very difficult to detect and prove without a secure system like the board portal boardmanagementsolution.info/what-is-corporate-information-technology/ used by many organizations.

Another issue is that a vote submitted via email may not convey the true intent of the person casting the vote. If a voter responds to an email vote, they have the option to select from a range of responses, ranging from a simple yes or no to an elaborate paragraph detailing their views on the issue. This could confuse the other voters or result in an unintentionally unclear vote.

It is important that any business considering email voting has a strict policy in place. Before any remote voting occurs it is vital that all members are trained on how to use the software that the organization uses.