Board portals are secure https://vdr-soft.net/effective-tips-for-board-meeting-minutes/ platforms that simplify meeting management processes. They let board members focus their attention on governance, and less worrying about the smallest details. A robust board portal eliminates the need to print and distribute physical board materials.

Idealy, board papers should be distributed at least two to three working days prior to the meeting so that directors can read them prior to the meeting. This lets the board review and discuss each paper in advance. It’s also the optimal window to ensure that all directors are aware of any revisions to the original report, or any new information that may have been added to an update.

Boards are able to benefit from a set of tools that allow them to efficiently plan and run meetings, collaborate with colleagues and committees, and prepare minutes after each meeting. They must also be able to offer their stakeholders one source for up-to-date, accurate and current materials for boards.

For the best results from your portal, select a service provider that is able to collaborate directly with your IT department and takes into account the security needs of your company. Make sure the application you choose is ISO 27001-compliant and has encryption during transit and at rest, and offers granular control of access and authentication. It should also offer 24 hour support from a dedicated team of experts. It is also essential to ensure that the board portal vendor regularly undergoes external audits and penetration tests.